Scan and extract purchase invoices
Data extraction of invoices, bills and receipts down to the detail content.
With the help of artificial intelligence, our smart scanner transforms any image or PDF of a purchase invoice or receipt into smart text.
Enjoy all the benefits of a digitized purchase administration system: automatic processing, efficiency and collaboration with other software.
No more retyping!
Avoid double work
The scanned data from your incoming invoices is - where possible - filled in automatically. This way you avoid mistakes, double work and repetitive tasks such as retyping the same information several times. You just check the information. Then everything is saved and ready for reuse.
Easy follow-up of scanned invoices
Has it been paid yet?
Once your purchase invoices are converted to smart data, you always have an up-to-date overview of your expenses.
Payment status, payment term, balance, supplier?
Check, you see them at a glance.
Easy payment!
Pay your purchases directly from Easybox
Manage all outgoing banking transactions from one simple view. Simple and error-free.
- Who still needs to be paid?
- When is the payment deadline?
- How much has already been paid?
With the active link between Easybox and your bank accounts, constantly changing software is no longer needed. In Easybox, you know immediately where you stand financially. In just one click, you securely transfer money to your suppliers with all the necessary information at your fingertips.
Collaborate seamlessly with your accountant
All invoice data digitally delivered automatically
Registering all expenses in accounting becomes child’s play. Export and send all your data automatically to the partners who count. 🙂
Overview extracted invoice text
Purchase invoices and receipts are converted to these data:
Document
Document number
Customer number
Date of document
Expiration date
Delivery date
Purchase date
IBAN number
BIC number
OGM number
Tot: Total value of the document including taxes
Tax: Total amount of taxes
Supplier
Supplier name
Supplier address (multiple fields)
Supplier VAT
Supplier website
Supplier email
Customer
Customer name
Customer address (multiple fields)
Customer VAT
Customer website
Customer email
Detail content
– Lines: List of items present in the document.
Name: Description of the item.
Unit price: Unit price of the item
Quantity: Quantity of the items
Subtotal: Subtotal without tax
Tax_rate: Tax rate
Total: Total of the item including taxes
– Sub_items: List of items identified as sub-items. It can have the same fields as the item itself, although it usually only has the “Name”.
Box overview
All Easybox smart invoice data extraction & text recognition functionalities in a schematic overview. Review what Easybox has to offer to make your sales administration smarter.
| Smart Scan & Invoice Data Extraction | Included |
|---|---|
|
Invoices, Receipts |
✓ |
|
Artificial Intelligence supported OCR & smart text recognition |
✓ |
|
Supported input formats: Pdf, jpg, jpeg, png |
✓ |
|
Multilingual |
✓ |
|
Unlimited amount of purchase invoices |
✓ |
|
Simple invoice recognition |
✓ |
|
Complex invoice line level recognition |
✓ |
|
Supported output formats: Csv, Pdf, jpg, png, Ubl |
✓ |
|
Bulk export to csv |
✓ |
|
Bulk upload |
✓ |
|
Import via email |
✓ |
|
Document download |
✓ |
|
Reporting widgets |
✓ |
Smart work
Smarter business
Convinced?
Sign up today and enjoy the ease of our smart invoice scanner. With the personal help of the Easybox team, you’ll get started fast & smart.
Any more questions?
Overview of all Easybox features »
