Scan and extract purchase invoices

Animation woman digitalizing receipt with Easybox and mobile phone

Data extraction of invoices, bills and receipts down to the detail content.

With the help of artificial intelligence, our smart scanner transforms any image or PDF of a purchase invoice or receipt into smart text.    

Enjoy all the benefits of a digitized purchase administration system: automatic processing, efficiency and collaboration with other software.

Animation woman digitalizing receipt with Easybox and mobile phone
Example animation showing easy reuse of data in Easybox

No more retyping!

Example animation showing easy reuse of data in Easybox

Avoid double work

The scanned data from your incoming invoices is - where possible - filled in automatically. This way you avoid mistakes, double work and repetitive tasks such as retyping the same information several times. You just check the information. Then everything is saved and ready for reuse.

Easy follow-up of scanned invoices


Has it been paid yet?

Once your purchase invoices are converted to smart data, you always have an up-to-date overview of your expenses.   

Payment status, payment term, balance, supplier?  
Check, you see them at a glance.  

Easy payment!

Man looking at mobile phone doing mobile payments with Easybox

Pay your purchases directly from Easybox

Manage all outgoing banking transactions from one simple view. Simple and error-free.

  • Who still needs to be paid?   
  • When is the payment deadline?   
  • How much has already been paid? 

With the active link between Easybox and your bank accounts, constantly changing software is no longer needed. In Easybox, you know immediately where you stand financially. In just one click, you securely transfer money to your suppliers with all the necessary information at your fingertips.

Collaborate seamlessly with your accountant

Animation illustrating files getting send out

All invoice data digitally delivered automatically

Registering all expenses in accounting becomes child’s play.  Export and send all your data automatically to the partners who count. 🙂

Animation illustrating files getting send out

Overview extracted invoice text

Purchase invoices and receipts are converted to these data:


Document number   
Customer number    
Date of document   
Expiration date    
Delivery date   
Purchase date   
IBAN number  
BIC number   
OGM number   
Tot: Total value of the document including taxes  
Tax: Total amount of taxes  


Supplier name   
Supplier address (multiple fields)  
Supplier VAT  
Supplier website  
Supplier email  



Customer name    
Customer address (multiple fields)  
Customer VAT   
Customer website  
Customer email   

Detail content  

– Lines: List of items present in the document.   

Name: Description of the item.  
Unit price: Unit price of the item   
Quantity: Quantity of the items    
Subtotal: Subtotal without tax     
Tax_rate: Tax rate  
Total: Total of the item including taxes

– Sub_items: List of items identified as sub-items. It can have the same fields as the item itself, although it usually only has the “Name”.  

Box overview

All Easybox smart invoice data extraction & text recognition functionalities in a schematic overview. Review what Easybox has to offer to make your sales administration smarter.

Smart Scan & Invoice Data Extraction Included
Invoices, Receipts
Artificial Intelligence supported OCR & smart text recognition
Supported input formats: Pdf, jpg, jpeg, png
Unlimited amount of purchase invoices
Simple invoice recognition
Complex invoice line level recognition
Supported output formats: Csv, Pdf, jpg, png, Ubl
Bulk export to csv
Bulk upload
Import via email
Document download
Reporting widgets

Smart work
Smarter business


Sign up today and enjoy the ease of our smart invoice scanner. With the personal help of the Easybox team, you’ll get started fast & smart.